Privacy Policy

Last Updated: October 25, 2025

Privacy Policy – FORCEFORE® JOBS

Last updated: October 24, 2025

Welcome to FORCEFORE® JOBS (the "Site"), the recruitment platform of FORCEFORE® (hereinafter "FORCEFORE", "we", "us", "our").

The protection of your personal data is an absolute priority for FORCEFORE. This Privacy Policy aims to inform you clearly and transparently about how we collect, use, protect, and share the personal data you provide to us when you use our Site to apply for our job offers or create a candidate account.

This policy complies with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the "GDPR"), as well as with the applicable national laws in France (Loi Informatique et Libertés) and Belgium.

1. Who is the Data Controller?

The Data Controller for your personal data collected on this Site is:

FORCEFORE SRL

Rue du Progres 23, 7503 Tournai, Belgium

Company number: 1002.643.270

Contact email: contact@forcefore.com

2. What personal data do we collect?

We collect different types of data about you at various stages of your interaction with our Site:

  • Identification data: Name, first name, e-mail address, telephone number.
  • Application data: The information contained in your CV (curriculum vitae), your cover letter, your portfolio (including links or files you upload), your availability dates (for internships), and any other information you choose to provide us.
  • Account data: If a candidate space is created, we store your e-mail address and a secure identifier to manage your connection and your application history.
  • Connection and navigation data (Cookies): IP address, device type, browser, pages visited, date and time of connection. This data is mainly collected via cookies, in accordance with your choices expressed in the cookie banner.

3. Why do we collect your data (Purposes)?

Your data is collected for specific, explicit, and legitimate purposes. We use your data to:

  • Manage the recruitment process: Receive, review, and evaluate your application for a job offer or a spontaneous application.
  • Manage your candidate account: Allow you to log in to your space, track the status of your applications, and manage your information.
  • Communicate with you: Respond to your requests, send you application confirmations, schedule interviews (including video interviews), and inform you of decisions made.
  • Build a talent pool (CV database): With your explicit consent, we may keep your file to contact you if future opportunities matching your profile arise.
  • Improve our Site: Analyze the use of our Site (via anonymized or aggregated data) to improve its ergonomics and performance (subject to your consent to cookies).
  • Comply with our legal obligations and ensure security: Prevent fraud, secure our Site, and respond to any legal or regulatory obligations.

4. What is the legal basis for processing your data?

We only process your data if we have a valid legal basis:

  • The performance of pre-contractual measures: The processing of your application file (CV, letter, etc.) is necessary for the analysis of your profile before a possible hiring (Article 6.1.b of the GDPR).
  • Your consent: We ask for your explicit consent to:
    • Accept the terms of use and the privacy policy when submitting your application (via the checkbox).
    • Keep your data in our talent pool for an extended period.
    • Place non-essential cookies (analysis, performance) on your device.
    You can withdraw your consent at any time by contacting us by email: contact@forcefore.com.
  • Our legitimate interest: We have a legitimate interest in securing our platform and analyzing its use (anonymously) to improve it (Article 6.1.f of the GDPR).
  • A legal obligation: We may be required to retain certain data to comply with legal or regulatory obligations (Article 6.1.c of the GDPR).

5. How long do we keep your data?

We keep your data for a limited period, proportionate to the purpose of the processing:

  • In the case of an application for a specific offer: If your application is unsuccessful, your personal data is kept for a maximum period of two (2) years after our last contact, unless you object or request their deletion. This period allows us to manage any appeals and, with your agreement, to contact you again for other opportunities.
  • In case of hiring: Your application data is transferred to your administrative file and kept for the duration of your employment contract and the applicable legal prescription periods.
  • Your candidate account data: Your account data is kept as long as your account is active. In case of prolonged inactivity (usually 2 years), you will be notified, and your account may be deleted.
  • Cookies: The lifespan of cookies is a maximum of thirteen (13) months after they are first placed on your terminal.

6. Who has access to your data (Recipients)?

Your data is treated confidentially. Only authorized persons have access to it:

  • Internally: The FORCEFORE human resources (HR) teams and the managers/persons involved in the recruitment process for the position(s) concerned.
  • Our subcontractors (Service providers): We use service providers for technical services, such as hosting the Site, storing files (CVs, portfolios), maintenance, and sending e-mails. These providers are contractually bound to respect the confidentiality and security of your data and may only use it for the missions we entrust to them.

Your personal data is not sold, rented, or exchanged with third parties for commercial purposes.

7. Is your data transferred outside the European Union?

We strive to host and process your data within the European Union (EU) or the European Economic Area (EEA).

If we were to use service providers located outside the EU, we would ensure that this transfer is governed by appropriate safeguards (such as the European Commission's Standard Contractual Clauses or an adequacy decision) to ensure a level of protection for your data equivalent to that required by the GDPR.

8. What are your rights over your data?

In accordance with the GDPR, you have the following rights over your personal data:

  • Right of access: The right to obtain confirmation that your data is being processed and to receive a copy of it.
  • Right to rectification: The right to correct any inaccurate or incomplete information about you.
  • Right to erasure ("Right to be forgotten"): The right to request the deletion of your data, within the limits provided by law.
  • Right to restriction of processing: The right to request the "freezing" of the use of your data in certain circumstances.
  • Right to data portability: The right to receive the data you have provided to us in a structured format and to transmit it to another data controller.
  • Right to object: The right to object at any time to the processing of your data for reasons relating to your particular situation.
  • Right to withdraw consent: You can withdraw consent you have given at any time (for example, for retention in the talent pool).
  • Right to define post-mortem directives (specific to France): The right to define directives relating to the fate of your data after your death.

9. How to exercise your rights?

You can exercise your rights at any time by contacting us:

  • By e-mail: contact@forcefore.com
  • By post: Rue du Progres 23, 7503 Tournai, Belgium

For security reasons, proof of your identity may be requested to prevent any communication of data to an unauthorized person. We undertake to respond to you within one (1) month.

10. Cookie Management

During your first visit to our Site, a banner informs you about the use of cookies. You can accept or refuse the placement of non-essential cookies. For more information and to change your choices at any time, please consult our [Link to Cookie Policy if separate, otherwise modify this paragraph].

11. Right to lodge a complaint

If you believe, after contacting us, that your rights are not respected, you have the right to lodge a complaint with the competent supervisory authority:

12. Modification of this policy

We reserve the right to modify this Privacy Policy at any time to adapt it to legislative, regulatory, or our practical developments. We will inform you of any substantial changes. The "Last updated" date at the top of this document will be modified accordingly.